Why Data Privacy And Security Is A Must For Businesses

Guest post by Karen Lawrence

image source

As the owner of a business, whether it is large or small, you must have at least some concerns about data security. Not taking this issue seriously could result in major consequences for you and the business as a whole. What are the reasons why data security and privacy are two major components that any business must consider?

One of the most important reasons has to do with customer interaction with the company's website. For many businesses, individuals are able to pay for services and goods over the Internet. However, as information systems specialists will tell you, this leaves their personal data open to security issues. If the website is not secure, then hackers could steal their credit card information and maybe even their identities. In the event that this happens, customers will likely be very cautious about ever using your services again. Furthermore, if you're not able to provide proof that your website is a secure place for them to add their data, they are likely not going to bother buying anything from you at all.

Now, that bit of information applies only to those businesses who sell goods and services to their customers online. What about companies that do not engage in these practices? Well, they might store sensitive information about patients or details about the company online. These systems are generally password protected, and there may even be several layers that an individual has to get through in order to access the information. Remember, hackers are professionals, and they are often able to get around these shields. Once again, information not only about the customers but also about the company as a whole, are accessed by an ill-intentioned individual.

Another issue arises when people are fired from their jobs, and they try to seek revenge on the company. If they still have the passwords and codes to enter into the website, they may get in and make a major mess of things. They might also leak secrets of the company to competitors and use the stolen information as proof of the success of such concepts.

Whatever the potential threat may be, companies and businesses need to take these issues seriously. If data privacy and security are not maintained, your customers could leave your company, and the business will have to shut down. What can you do about such intruders finding their way into your website and other information? Well, the best step to take would be to hire an IT services professional to create a suitable plan for you.

Karen Lawrence is your ultimate information systems expert. She loves to write these tech related things like tech events and IT Services in Brisbane.

Do You Think Employees Working From Home Are Productive?

What do you think about Yahoo's new position on banning working from home?

Yahoo has made headlines all week, and there has been a flurry of articles, responses and reactions to the Marissa Mayer's announcement. As CEO Mayer is implementing a policy that asks all current remote employees to come in the office or quit because of the cultural assumptions that those remote employees get less work done.

Do you agree? Do you think employees aren't as productive if they are working from home?

NCH Software actually makes a software program designed to be a bit of a compromise allowing employers to monitor hours and tasks remotely. FlexiServer employee monitoring and attendance software is meant to help give the employer peace of mind that employees are being productive. And as you can see in the reactions online, there are a lot of remote workers crying out that face-time doesn't equate with productivity.

What are your thoughts? Monitoring software may be one possible compromise, are there any others? or do you agree with Mayer that all employees need to come into the office?

Simple Ways To Protect Your Online Data

Guest post by Rick Delgado

Cyber-crime is becoming a more prevalent problem every year in the United States. This is because much of what used to be performed in face to face interactions is now done online. For example, you probably did most of your holiday shopping last year while sitting down at your computer. Criminals are well aware of the type of information you are providing websites with and are taking greater efforts to access that information.

With so much risk attributed to the internet, it is essential to take necessary precautions. In addition to heavy duty network security programs, or encrypting data before emailing sensitive information, there are simple steps you can take to make sure criminals can't steal sensitive information. Consider some of the following:

Use Privacy Settings

Social media sites allow you to choose how private you want your profile to be. It is smart to only allow people you know and trust to view your social media sites. Identity thieves will often study someone's Facebook or Twitter account to help them take on your identity

Don't Use Personal Information on Social Media

In addition to making your social media private, don't put potentially sensitive information about yourself on it. Even a birthday can give a cyber-criminal clues to a password or verification question on your bank account's website. While it seems harmless, it might be a good idea to leave that information out. Your family and friends should know your birthday anyways.

Use Several Usernames and Passwords

Don't use the same password for your Facebook and bank account. Criminals use algorithms to figure out passwords. If they do happen to figure one out, they still won't be able to access information from all your accounts. Also change your passwords frequently for an added layer of protection. Don't make your passwords obvious either.

Be Cautious of Foreign Facebook Apps

Apps have the potential to access a lot of personal information. Some of these apps are specifically designed to take your information and sell it to criminals. Be cautious of which apps you buy and what country the app is from. You are likely to be safer with apps made in developed countries like the United States.

Don't Trust Public Computers

Don't use public computers, like those in libraries or internet cafes, for sensitive financial transactions. That information could be stolen through the network. If you do use public computers, make sure to log out when you leave. If you don't, people can trace your history or log into your accounts.

Lock Your Phone

People who use smart phones are more likely to have information stolen. Have a lock or password on your screen. Don't leave passwords up on important websites. You have a lot of important information travelling around with you in your pocket. If your information isn't properly secured and you lose or misplace your phone, you could be in serious trouble.

Close Old Accounts

It is always a good idea to reduce your digital footprint. For example, if you no longer use certain social media sites, delete them. The less information you have about yourself on the internet, the harder it will be for identity thieves to trace you.

Keep An Eye on Your Accounts

Once criminals access your information they will make purchases with your credit card. Review your finances frequently to make sure there aren't any unaccounted for transactions. If you do notice any, report them immediately to your bank so you don't lose any more money.

You can never be too careful when it comes to protecting yourself and your family from hackers, identity thieves, and other cyber threats. Your virtual security is extremely important, and can keep you from becoming a victim of not so virtual crimes.


About the Author: Rick Delgado is a freelance writer who specializes in the latest advancements in technology and gadgets, and is an expert in preventing online fraud.

Software from A to Z

A: Audio Software	B: Business Software	C: Converting Software	D: Dictation Software
E: Easy Software	F: FTP Software	G: Graphics Software	H: Hardware
I: International	J: Jamming Software	K: Keep (Protect & Save)	L: Live Broadcasting
M: Mobile Software	N: New Programs	O: Optimize	P: PDF Software
Q: Quick	R: Recording Software	S: Social Sharing	T: Typing Software
U: Utility Software	V: Video Software	W: Web Access	X: eXpress
Y: YouTube Software	Z: Zip Software

New iPad Express Invoice App

Now available in the iTunes store is the brand new iPad version of Express Invoice, providing a new portable and easy invoicing solution for business people on the go. Create and send invoices, quotes and estimates, automate recurring invoices and payment past due reminders, plus access up-to-the-minute statements and reports all from the convenience of your iPad.

Sales and business people who are always on the move and spend more time with customers than at their desk won't want to miss out on the convenience of the express invoice iPad app. And for a more comprehensive solution including support for multiple users, multiple businesses and remote access, be sure to check out the desktop versions of this popular invoicing software.

W is for Web Access

NCH Software ABCs Series

Web Access is a feature of freedom. Using the web access feature on many of our business software programs including Express Invoice invoicing software, Express Accounts bookkeeping software or Inventoria inventory management software allows businesses to provide multiple users with access to the program's data and features. Users can log in remotely from other computers or mobile devices with internet access. So you can update inventory levels from the warehouse or send an invoice while on road. So you don't need to be chained to your desk to get things done, a freedom many small business owners can appreciate.

Web access isn't limited to business products; with DesktopNow you can also set up easy access to your home PC computer so you can have access to all your files, plus desktop viewing and control, when you are away from home. So you don't have to worry about forgetting a file on a flash drive, if you don't have something you need you can simply log into your computer from wherever you are to upload or download files from your home machine. Peace of mind coming in the shape of a small software program.

<<< Previous: V is for Video

Next: X is for eXpress >>>

Help Managing Remote Workers

Guest post by Tony Stokes of Contracting Solutions (New Media)

We are a software solutions provider specializing in Digital Media and Customer Flow Management software employing around 65 staff based here in the UK and Hong Kong.

While tracking staff members and timekeeping in our main offices is not normally an issue we are seeing an increase in the number of coders that prefer to work flexible hours from home. We started the home working scheme over 3 years ago and in general most staff members worked the required hours and were generally productive but we really had no way of recording the hours being worked by each employee. Looking around the market place we found many solutions but most were very expensive or required an on-going monthly payment dependent on the number of staff using the software.

After more searching we came across Flexi-Server Employee Attendance Software which initially we thought was quite cheap in comparison and perhaps would not fit our requirements. Nerveless we downloaded the trial and were amazed that we had it up and running in about ten minutes. Initially we only wanted to record the times that each employee was working and allow them to take breaks and work flexible hours that suited them. We found this initial requirement was very easy to configure and the web dashboard produced all of the statistics we needed.

The new CSMN office in India

During the period of setting up the initial Flexi-Server installation we were in the process of opening a new Office in India to outsource some of our extra coding requirements. We found an existing company and that fitted our requirements and asked them if they would be willing to use Flexi-Server to record each team member's hours to which they agreed. Having put this in place we then looked into the other features offered and found the most invaluable capability of recording screen shots and having them uploaded to our server, this has not only helped us monitor progress remotely but has also allowed us to spot issues and help to get them resolved.

Since then we have we have purchased a majority stake in the Indian company and have made considerable investment in a new office, extra staff and upgrades to the IT equipment. We would not have had the faith to do this remotely had we not had the monitoring, reporting and added peace of mind that Flexi-Server Productivity & Attendance Software provides.

Tony Stokes is Technical Director of Contracting Solutions (New Media), Innovators of Digital Signage, enhanced visual communications and multimedia solutions.

Ring Up the Sale

Managing the checkout process for your customers and your business has never been easier thanks to Copper point of sale software. Copper works like a cash register. You just add your products and prices into Copper and you're ready to start selling. When a customer purchases your products, just select them from the item list, and Copper automatically adds the appropriate sales tax, totals the sale, and generates a receipt for your customer.

From accepting multiple types of payments on one transaction to handling coupons, refunds and exchanges, Copper streamlines the entire checkout process, making it easy and convenient for you and your customers.

Coupons

If you use coupons in your promotions, add those to Copper and when a customer presents a coupon, select that during the transaction and the total is adjusted. The value of the coupon can be either a set amount or a percentage of the sale. "The problem the users have is realizing they can use a coupon to create a discount. They keep saying they want to apply some percentage discount to the total sale, and they can actually easily do this just by making an X% coupon. I�m not sure why they can�t make that connection"

Refunds

For those times when a customer returns an item for a refund, Copper has an easy way to process that refund. You can refund individual items or the entire transaction.

Reports

To help keep track of your sales, Copper provides a variety of reports that will show you the transactions for a given period, how much each of your salespeople have sold, the total taxes you've collected and more.

So if you're a retailer who needs an easy-to-use, but powerful tool to help you manage the customer checkout process, be sure to try Copper point of sale software.

New Business Card Templates for CardWorks

If you are looking for an easy option for creating business cards for yourself or your company, your options just grew. We just added several new free business cards templates that you can download and use with CardWorks Business Card Software, which is also completely free. Combined with the ability to change the color scheme of any template within the CardWorks program, the range of possibilities these templates provide is multiplied, making it easy to find that perfect business card design you've been looking for. Check out all of the additional free business card templates to see what might be right for you.

NCH Software Packages Fully Accessible to the Blind and Visually Impaired

Guest post by Craig Faris, President of Seeds of Promise International Child Welfare

This information does not apply to everyone, but for the blind and/or those using screen-reading software, I can save you a bit of time. I myself am totally blind, live in Canada, use Window-Eyes 7.5 as my screen-reader of choice, and recently tried Express Scribe. Much to my immense surprise and considerable delight, the software package is fully accessible to the blind, as every single option can be selected from ordinary text-based menus! In addition, the software uses ordinary dialogue boxes which can be fully read aloud with a screen-reader, and generally the software is fast and easy to use.

This simple fact is a rarity in today's graphics-based computing environment, where custom dialogue boxes, photo buttons, and other generally inaccessible programming methods are commonly employed to make the screen busy and appealing to sighted folks.

I have since tried some of NCH Software's business point-of-sale software, such as Copper, Inventoria, and Barillo, and these packages are all also easily used by a totally blind individual like myself!

Hats off to NCH Software for, perhaps inadvertently, making their lightning-fast, user-friendly software packages fully accessible to blind computer users.

Now all we need is for the POS software packages to somehow be linked together, or at least use a common database, and I can open my own storefront with 100% accessible software!

Software to Grow With Your Business, Made Easier

One of the great things about our suite of software applications is that you can pick and choose individual applications so you only buy the programs that you need. If you only need something to help you with invoicing, you can purchase Express Invoice and not need to wade through a complete accounting package just for sending bills to your clients. This is great for small companies that frequently have help from outside with their accounting, and it isn't until you are doing more of the bookkeeping in-house that you'll want a full blown accounting system.

As your business grows and you are getting ready to make the transition to an accounting system, you will be pleased to know that we are striving to make this upgrade easier for you. Now when you install Express Accounts, it will search for Express Invoice on your machine and give you the option of importing the invoices and using the balances from Express Invoice as the opening or beginning balances for your Checking and Accounts Receivable in Express Accounts. Imagine how much time that will save you in setting up your accounts.

Organize your Bookkeeping

It may not be tax season but that is no reason to let your business bookkeeping fall behind or into disarray. Express Accounts has an intuitive design that allows you to start managing your finances within minutes, so you can save time organizing your incoming and outgoing cash flow. Track more than just transactions, store client and vendor information, manage inventory levels and more with this easy and robust accounting software.

Throughout the year, track the performance of your business and watch your business grow. The task bar displays a current overview of your company's financial status and quick access to more than 20 essential accounting reports.

Express Accounts makes staying on top of your business accounting easier, which will save you headaches when tax times does roll around again, and your accountant will thank you for keeping everything organized.

M is for Mobile

NCH Software ABCs Series

Software On The Go

For those of you on the go, take NCH with you! Many of our software programs have a web access feature allowing you to log in over the Internet, no matter where you are. Learn more about business software web access and on the go dictation solutions. For the home user there are DesktopNow remote desktop software and EyeLine home surveillance software that you can try.

iPhone & iPad

If you have an iPhone or iPad you wouldn't want to miss the pocket edition of WavePad audio editor, which has always been an NCH favorite. Also available for your iPhone are RecordPad audio recorder, PitchPerfect guitar tuner, TempoPerfect metronome software and Pocket Dictate.

Android

NCH Android apps have been a long time in coming, but development has started. In addition to being able to log-in remotely to some of our desktop software from your Android phone, we expect to have our first Android app, TempoPerfect metronome software, available within three months, with more Android apps to follow.

<<< Previous: L is for Live Streaming

Next: N is for New >>>

FlexiServer in the Spotlight

Check out the June issue of Smart Computing, a US magazine covering smart computing and consumer electronics in plain English. One of the software programs they chose to spotlight in this issue is our very own FlexiServer Productivity and Attendance Software: a "no more time-cards" business solution that tracks employee check-in and out times, whether they are working in the office or from home.

Infographic: Work Smarter, Not Harder

Guest Post by Best Masters Degrees

Working smarter instead of harder is the way that smart people advance quickly up their career ladders. One of the best and most important ways to do this is to not necessarily rush to do a task the moment you're presented with it. Take a few minutes before you answer that email or return that telephone call, unless, of course, the matter is urgent. Better yet, set aside certain times to the day to answer correspondence and return calls.

It's also important to know when enough is enough. Sometimes, you may need a breather and not realize it. Tasks that can seem insurmountable often appear easier after taking a break from concentrating on them. Work problems can be like crossword puzzles that way; focusing attention on something other than the problem for a period of time can often result in the answer being obvious when looked at from a fresh perspective.

D is for Dictation

NCH Software ABCs Series

Dictation is still a reality in many industries. While automatic voice-to-text applications may be on the rise, and can be wonderful for the casual user, in professions like medicine and law, a mis-translated term or phrase is a costly error. In the past we have talked to professionals who have benefited from the streamlined efficiency of a digital dictation process for getting their medical reports, correspondence or case notes documented. We aim to provide a wide range of solutions to fit anyone that needs to record dictations. These flexible options allow recordings to be made from anywhere then sent off for transcription instantly, saving you time.

NCH Dictation Solutions include:

• Express Dictate dictation software
  
• Pocket Dictate iPhone dictation app
  
• MSRS court and conference recording
  
• Dial Dictate phone in dictation system
  
• Web Dictate internet dictation system
  
• Express Delegate dictation workflow management
  
• Express Scribe transcription software
  

<<< Previous: C is for Converting

Next: E is for Easy >>>

Dictation Software On the Go: Four Ways to Save Time

If dictations are a major part of your practice or business, you know how it feels to be tied down to devices and software set up on a limited number of computers. We've anticipated the times you can't use your regular dictation setup, or when you're looking to add flexibility to the ways you can make dictations. No matter where you are, or what kind of device/computer/laptop you are or aren't carrying with you, we have dictation solutions for you to make your medical, law, or business dictations and send to your transcriptionist securely.

Pocket Dictate

This iPhone app gives you ultimate freedom to make dictations away from the office. Record into your phone, then send directly to your transcription service or typist.
Download Pocket Dictate free

Express Dictate

If you already have a dictation device, make sure you're familiar with the Express Dictate Dock feature to load dictations you record away from your desk. Express Dictate also makes it easy to send dictations to your transcriptionist and monitor the status of dictation jobs.
Download Express Dictate

Web Dictate

This program allows you to make your dictations over a web application and disburse them to any typist immediately. That means it doesn't matter where you are, as long as you have a microphone and a computer with web access, you can make and send dictations.
Download Web Dictate

Dial Dictate

When computers are out of reach for creating and sending dictations, this dictation program is a great solution. You can phone in your dictations from any phone or cell phone, and have it sent to your typist for transcription.
Download Dial Dictate

For more on the go solutions see business software on the go to learn how the web access feature in our business software programs can help you keep your business running smoothly no matter where you are.

B is for Business

NCH Software ABCs Series

NCH Software has a wide range of business solutions, and just like our other software categories, each program is focused on doing a specific task in an easy and efficient manner. The individual programs can be combined, making it easy for a small business to grow into other applications at their own pace, and customize a software solution for the unique needs of their business. Along with our software utilities for file management and other essential software tools, these core business products will help you keep track of how your business is doing and keep things running smoothly at a cost-effective price.

• Express Invoice invoicing software
  
• Express Accounts accounting software
  
• Inventoria inventory management software
  
• Flexi Server productivity and attendance software
  
• HourGuard time sheet tracking software
  
• Reflect customer relationship management software
  
• Copper point of sale software system
  
• CardWorks business card software
  

<<< Previous: A is for Audio

Next: C is for Converting >>>

NCH Software ABCs

We have put together a series of posts looking at many different aspects of NCH Software and what you can do with software. The gimmick is an A-Z tour of our software, but we�re confident it will thoroughly introduce you these different facets of the NCH Software world.

A is for Audio B is for Business C is for Converters D is for Dictation E is for Easy F is for FTP G is for Graphics H is for Hardware I is for International J is for Jams K is for Keep L is for Live M is for Mobile N is for New O is for Optimize P is for PDF Q is for Quick R is for Recording S is for Sharing T is for Typing U is for Utilities V is for Video W is for Web Access X is for eXpress Y is for YouTube Z is for Zip

First: A is for Audio >>>

Run Your Business from Anywhere

Small business owners frequently wear different hats, run errands and are pulled in a million directions. That is one of the many reasons why we built the web access feature into our business software applications. We know you aren�t always at your desk when you need to update your records and accounts, check your inventory levels, or check the status of a client�s account. Here�s an overview of a few of our business programs that include the web access feature:

• Inventoria stock control software�update stock levels as you buy or sell product from the road, or from any of your warehouse locations.
  
• Express Invoice invoicing software�send invoices or print customer receipts from tradeshows, or anywhere else your business takes you.
  
• Express Accounts accounting software�the value of seeing your business performance no matter where you are is invaluable
  

By setting up the web interface for any of these programs, you make it possible for other staff members to log into the system, and you can also log in and update information from your mobile phone or any remote computer. This means if you are at a meeting with a client you can make an invoice, and if you are at your warehouse you can update your inventory. To help make sure you take full advantage of this ability to access your data on the go, we created a video tutorial on setting up the Inventoria web access for easy access to your business inventory information wherever and whenever you need it. You can also view tutorials for setting up web access for Express Invoice and Express Accounts.